Consumables

Consumables

Consumables refer to IT and non-IT assets that are tracked in bulk and discarded after single use. Consumables are usually low-priced and allocated to teams in large quantities.
AssetExplorer Cloud allows you to classify consumables into various product types, track their allocation history, and document vendor association. You can maintain your inventory up-to-date when receiving or distributing consumables. This helps you track all inventory-related processes from a single location.
You can configure consumable product types and products from Setup > Customization > Asset Management. After configuring product types, you can add and track consumables from the Assets tab.
 

Add Consumables

  1. Go to the Asset tab.
  2. On the left navigation pane, select Consumables > IT or non-IT.
  3. You can add consumables by clicking on the respective card or select the required consumables from the left pane.
  4. Click New.
  5. Fill out the required details and click Save.


 

View Consumable Details

Consumable details page displays information in distinct sections to help technicians access any info at a glance. Apart from viewing the details, you can perform the following operations from the details view.

Add Quantity

  1. On the consumable details page, click Add Quantity on the top of the page.
  2. Add the received quantity.
  3. Fill out the required details.
  4. Click Save.
 You can view the quantity of consumables allocated from the Quantity Details tab.


Allocate Quantity

After adding the required quantity, you can allocate the consumables to users/departments.
  1. On the consumables details page, click Allocate on the top of the page.
  2. Fill out the required details and click Save.
 

Actions

You can modify the product or delete the consumable from the Actions menu.


Consumable Details

The quantity of available consumables and their details are listed here. You can add quantity; allocate consumable units; and edit and delete batch details from this tab.


 

Allocations

Track the states of consumable units. Expired consumables are also listed here. Use the Filter drop-down to display the allocated consumables list based on sites or asset state.


Financials

Monitor the expenses of consumables. The purchase cost added for each quantity is reflected here.
Click Add Cost to add expenses such as operational costs and disposal costs to the consumable.


Based on the purchase cost and additional costs, the total cost of ownership is automatically calculated and displayed.
The previously added costs are displayed under the Cost Factor table. You can click on a cost factor to expand and preview its details. Use the icon to edit or delete a cost entry in the Cost Factor table.
 

History

Various operations performed on the consumable are recorded in the History tab. The history records are grouped based on their date of operation. You can filter the records periodically using the date filter.