License Agreements

License Agreements

License agreement is a contract between the software vendor and the purchaser. AssetExplorer Cloud allows you to add and associate license agreements to software licenses.
 
Role Required: SDAdmin, AssetConfig
 
To add a license agreement,
  1. Go to Assets > Software > License Agreements.
  2. Click New.
  3. Use the pointers below to fill out the fields.
Field
Explanation
Manufacturer
Choose the manufacturer from the drop-down.
 
To create a new manufacturer, click beside the drop-down. Enter the manufacturer's name and description, then click Add.
Agreement Number*
Provide the agreement number.
Authorization Number
Provide the authorization number.
Vendor Name
Provide the vendor name.
Active From*
Provide the activation and expiry date of the agreement in the specified format.
Expiry Date
Description
Give a brief description of the agreement.
Terms
Provide the terms of the agreement.
Attachments
Add files to the license agreement. You can attach files from the computer or the Cloud.
Purchase & Invoice Details
Provide details of the purchase order, including the PO number, invoice number, PO and invoice dates, purchase cost, and a description of the purchase if needed.
Purchased Software Licenses
You can associate the license with an existing software license or create a new software license and associate the agreement.
  1. To associate an existing license with the agreement, click Associate Existing Licenses. In the pop-up window, choose the site and software from the filter. Select the software license and click Associate to agreement.
  2. To add a new license and associate it, click Add New License and associate. Refer here to fill out the form.

Agreement Expiry Notification
  1. Choose users to be notified of agreement expiry and set notification time frame.
*mandatory fields


Edit/Delete/Print License Agreement 

To edit a license agreement,
  1. Go to Assets > Software > License Agreements.
  2. Click the agreement to view its details
  3. On the details page, click Edit.
 
To delete the license agreement,
  1. On the license agreement list view, select the license agreements and click Delete.
 
To print the license agreement,
  1. Go to the license agreement list view.
  2. Click Print.
 

 

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